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Our client approached us to create their annual company conference. The first company wide, in-person conference after Covid restrictions were lifted. This was a large conference about the company’s performance, strategy and direction.

The aim of the event was to communicate directly with all of their team and look forward to their goals and projections for the coming year, before celebrating in the evening with a festival-themed party. This 400-attendee conference involved presentations, panel talks and Q&A sessions. To achieve this, they needed a large (14 metre) LED video wall erected at the venue, Wyboston Lakes in Bedfordshire.

The venue was fantastic but with so many attendees, we were presented with various challenges: fitting everyone in, fitting the equipment in alongside the attendees and, crucially, making sure everyone could see the stage and screen. Put simply, we had a lot we needed to achieve and little space to achieve it in!

To remedy this, we made plenty of site visits prior to the event to scope out the space. Using our visualisation software, we could plan out the spacing of the room to the millimetre. Limited power supply at the venue meant we opted for all-LED stage lights so that we could run the entire set up from local 13amp power sockets. For the fourteen metre LED video wall we used a one-metre-deep ground support that maximised floor space. We also introduced curved edges to the stage to create a walkway for guests to use where there would have otherwise been dead space.

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Tight Turnarounds

Following the conference, our client wanted to host a festival-themed party that all attendees were invited to. This left us with a tight turnaround time to transform the space from a conference into a celebration.

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Tight Turnarounds

Following the conference, our client wanted to host a festival-themed party that all attendees were invited to. This left us with a tight turnaround time to transform the space from a conference into a celebration.

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A Seamless Celebration

Precise and detailed planning meant everything and everyone fit, and the quick turnaround to the evening was seamless. The result was a fantastic event that brought everyone back together after Covid, achieving the clients ambitions of service, professionalism and celebration.

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A Seamless Celebration

Precise and detailed planning meant everything and everyone fit, and the quick turnaround to the evening was seamless. The result was a fantastic event that brought everyone back together after Covid, achieving the clients ambitions of service, professionalism and celebration.

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"100% reliable"

‘It is such a great feeling to know that we are working with a team who are 100% reliable and who will always go above and beyond the brief to help us to deliver the best possible experience for our audience.’

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